Last updated: August 19, 2021

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If you are one of those who need to have everything identified so you can find it easily, you will love this article! We want to tell you all about one of the best options that can help you and make organising objects easier, a labelling machine.

This device has become extremely useful and therefore very popular in the industry and in the domestic sphere, therefore, in many shops of all kinds you can find them. While it may seem like a difficult device to use, a labeller can be the most valuable item in the home or office.

This small mechanism, which can sometimes be automatic and digital, has revolutionised the way different things are identified. Before choosing a labelling machine, you should consider important aspects and that is why we want you to have all the necessary information at hand.


  • A labelling machine is a machine created with the intention of marking or identifying all kinds of materials. The data to be included in the labels are very varied and you can choose between different format options, both in terms of size and relevant information.
  • This device has two types of mechanisms, manually operated and automatic. Each offers the user the ability to identify different things with unique specifications such as prices, expiry dates, descriptions and more. The important thing is to find the one that suits your needs.
  • When choosing this type of device you should consider factors such as type of printing, essentially, writing style and size of the labels. If you take these aspects into account your decision will be the right one.

The best Labellers: Our Picks

Buying guide: What you need to know about labellers

If you are interested in choosing a labelling machine in the easiest and most effective way possible, be sure to read this section. We will be showing you what you need to know and we also want to give you the necessary tools to buy this type of machine safely. We hope this information will be useful for you!

Manual labellers are the most common in small businesses. (BUNDIT SINGHAKUL/

What is a labelling machine and what are its advantages?

A labelling machine is a device that works automatically or manually in order to identify all kinds of materials by means of labels. You can enter the information you consider relevant such as name, expiry date, symbols or numbers so that your belongings are properly ordered.

Although the intentions to tidy up are the best, many times it is not done in the right way, causing that after a while everything is in complete disarray. The best thing to do is to have a device that allows you to select the right type of label and size for you.

Another advantage is that the lifespan of these machines is more than 15 years, taking into account constant and to some extent rough use. The only thing you need is as many labels as you want to mark or identify items.

  • Useful life of more than 15 years
  • Able to identify anything
  • Easy to use
  • Variety of models and sizes.
  • Need maintenance once a year
  • Require labels for use
  • Some models have a considerable weight.

Automatic or manual labeller - what to pay attention to?

When talking about a labelling machine, you may think of the most commercial labelling machine or one that you have recently seen on the market.

However, due to their functionality and time-saving nature in organising your things, these devices can make your life easier. Don't forget to consider labels for your new labeller.

Automatic labellers only require the right programming. (Thanakron Ponjon/

Automatic labellers. These are the most technologically advanced machines, so they are considered the most complex. You can find them in digital versions, to obtain a better programming of the information contained in the labels, which can have different designs and sizes.

They are widely used in barcode systems in supermarkets, convenience stores and department stores. They have the benefit of labelling up to 3 times faster than manual labellers. This type of labellers can print up to 3 lines of information at the same time.

Manual labellers. These are extremely simple devices, usually used to print prices, discounts, numbers or short words. Most of them require a specific label for their correct operation. They are ideal for small shops, dry cleaners, in markets and at home, as the information contained is very specific.

In the case of manual labels, only 1 type of information can be printed at a time and the design is very simple with only one font style.

Automatic labeller Manual labeller
Labels Variety of models and sizes A single model
Design Innovative Conservative and simple
Printing Laser Ink ribbons
Use Barcode and 3 lines of information at the same time Prices, discounts and short words

Purchasing criteria

Before purchasing a labelling machine, it is essential to consider some factors that will guarantee you not only a successful purchase but also one that will be suitable for those objects that need to be identified. Although it is very easy to get one, you have to be sure that you are buying the device that is really useful. We explain how!

Type of print

To begin with, you should think about the use you will give to the objects to be identified and the type of customers you will have, making sure that the information contained in the labels is easy to read. Below we show you the ones used in this device.

Inked ribbons. They are a simple mechanism and easy to print, the operation is by means of a roller that presses the tape against the label, printing the words or numbers to be shown. If you only need to show the price or quantity of the product, this type of printing is the right one for you.

Laser. It is a job done quickly, accurately and in detail, but for this you need technology for this type of printing to give the expected results. If you need to use it in warehouses, department stores or barcodes, this type of printing is suitable but for these tasks.

Manual labellers require inked ribbons for operation. (BUNDIT SINGHAKUL/

Writing style

The format you give to the information you need to show on the labels goes hand in hand with the type of letters and numbers, i.e. the typography you use for each print. Therefore, we show you the 2 most used styles.

Typewriter style. This is the pioneer style in the subject of labelling, its priority is to show concrete and specific information about the product to be identified. If you only need to label prices, expiry dates or production batches, we recommend this typeface.

Computer style. As technology has penetrated the world of labelling, this style has been used for all types of products. If you are looking to show small descriptions, barcodes and prices, this style is perfect for the kind of things you are labelling.

Label size

If you are thinking of identifying objects or things that you consider relevant to your teabao, you should not overlook the dimensions of the labels. Nowadays there is a great variety of them, however, we will only focus on the most used ones.

Single label. These are also known as standard size and their dimensions are 1 cm long by 2 cm wide. If you are thinking of labelling small objects, this size is perfect for this kind of things.

Double label. They have the characteristic of being able to show two types of information at the same time. If you are looking for small descriptions and product dimensions or prices, double labels are suitable for hardware, hardware and self-service shops. They measure up to 8 cm long by 4 cm wide

Large label. They are not very common on counters but are suitable for products identified by technological inventory control systems. They measure up to 15 cm long by up to 10 cm wide and are distinguished by being able to have barcodes or QR codes. If you require this type of information, these labels are perfect for you.

Featured image photo. (Warut Sintapanon/